At Villanova College, students manage their own laptops according to our BYOD (Bring Your Own Device) program.
College families have the option to purchase any laptop that meets or exceeds our Recommended Specifications.
The College provides licences for essential software such as Microsoft 365, and management of the laptop is the responsibility of students and families. Our comprehensive BYOD Setup Guides will support families with setting up laptops, including instructions from unboxing through to bringing the laptop to school, ready for use.
The following sections of this page provide additional information regarding BYOD laptops.
To ensure your son has equitable and effective access to learning experiences involving technology, the College has devised Minimum Recommended Specifications for BYOD laptops.
Minimum Recommended Specifications refer to the lowest technical attributes for a laptop to be suitable for sustained, regular use at the College. Our Minimum Recommended Specifications are based on several factors, including:
Due to the rapid rate of technological advancement, it is expected that devices will need to be replaced approximately every three years. Devices that meet or exceed our Minimum Recommended Specifications are more likely to be technologically current beyond this average life, but will be out of warranty and may need to be replaced if a hardware fault occurs.
Students whose devices do not meet Minimum Recommended Specifications are highly likely to have issues participating in classroom technology use. Parents should consider the upfront cost of purchasing a suitable laptop as a three-year investment in their son’s access to a curriculum with increasing technological demands. Whilst this investment may not be immediately noticeable, over the life of the device this will become more apparent.
Please refer to the following table for our current Recommended Specifications for all BYOD laptops (effective 10 September 2020 onwards).
Specification | Minimum | Optimal |
---|---|---|
Operating System | Windows 11 | Windows 11 |
Memory (RAM) | 16GB | 16GB |
Processor (CPU) | i5 | i7 |
Storage | 256 GB SSD (Solid State Drive) | 256-512 GB SSD (Solid State Drive) |
Wi-Fi | 802.11ac/802.11ax | |
Display | 12” or larger (e.g. 12.5″) | 13” |
Touch Screen | Mandatory | Mandatory |
Digital stylus (or “active pen”) | Recommended | Recommended |
Advertised battery life | 6 hours (or higher) | 8 hours (or higher) |
Insurance and cover | 3 years Extended Warranty
Accidental Damage Protection (ADP) / Accidental Damage Handling (ADH)
Theft Insurance | |
Additional software | Villanova College will provide ALL software packages. This includes Microsoft 365, Adobe Creative Cloud and other software required for core and elective subject areas. |
MacBooks are discouraged in Junior and Middle School. Senior School students may use MacBooks for BYOD if they are able to manage and troubleshoot technology competently and independently. As a general rule, they are not recommended for use at the College.
If your son currently attends Villanova College and uses a MacBook or MacBook Pro he may still use this device at the College. You are not required to replace this BYOD laptop immediately. However, the College expects that the next BYOD device you purchase for your son is a Windows laptop that meets the Minimum Recommended Specifications (or higher).
Warranty | Accidental Damage Protection (ADP) | Home and Contents Insurance |
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Extended warranty protects against hardware faults that may arise within a longer term than the standard warranty.
Accidental damage protection (ADP) insures the device against physical damage caused by the user. Typically, ADP plans will have an excess of around $100 payable for a service event. ADP plans will also have a term of insurance and a claim limit, e.g. a maximum of 3 repairs may be claimed before the ADP plan is no longer valid.
On-site service means a manufacturer-certified technician can attend Villanova College to service the device.
Advanced replacement is an option on certain devices not eligible for on-site service (such as Microsoft Surface). When offered, the manufacturer will send the replacement device before you need to send back the faulty device, to minimise student time without their device.
We recommend purchasing a 3-year extended on-site warranty for BYOD laptops. This provides peace-of-mind that the device will be reliable and usable for the full three years, and ensures your son can be back up and running quickly after a hardware fault by removing shipping delays.
Further, we strongly advise purchasing ADP. The cost of ADP plus excess is much lower than the full cost of a repair for accidental physical damage not covered by warranty. It is important to note that even for the most careful students, ADP protects not only against damage caused by your son, but also accidental damage caused by another student.
URL: byod.jbhifi.education
School code: VILLA2025
Please note that laptops purchased through the portal are not supported in JB Hi-Fi Stores. Refer to the Support and Repairs page.
Parents are not obliged to use the JB Education Purchasing Portal and may choose to purchase a device elsewhere. However, please take care to ensure your device meets the specifications and that you are able to add your desired warranty options. On-site warranty and ADP especially are not standard offerings in many retail stores, so it is important to discuss these options with the store.
The College IT Helpdesk is on the Ground Floor of Cascia Building. Reception can help direct you.
Student Hours:
Before School: 7:45-8:25am
Morning Tea: 10:50-11:20am
Lunch: 1:25-1:55pm
After School: 3:00-3:30pm
Parents are welcome to call, email or visit anytime during our working hours of 7:45am-3:30pm. We are also available during the school holidays, but it is advisable to call or email first in case the office is unattended.
Email: byod@vnc.qld.edu.au
Phone: (07) 3394 5550
Software installation
Windows re-installation
OneDrive syncing and backup
General advice and support
Please note we have a limited ability to support macOS issues on Macbook laptops. Since 2021, the College has updated its BYOD Policy to exclusively recommend and support Windows 10/11 laptops.
While devices are waiting for repair, or large software installation is being performed by the IT Helpdesk, we are able to loan students a laptop (subject to availability) so they can continue with their school work.
Please fill out the loan laptop permission form, and ask your son to bring it to the IT Helpdesk. Laptops are loaned for a period of 4 weeks and can be renewed subject to availability and an update on the repair status.
Where a fault occurs with the device, and you are unsure if it is software or hardware-related, the IT Helpdesk is able to assist in diagnosing this. However, we are not equipped to perform hardware repairs on devices. In the case of hardware faults or damage, refer to the relevant section below.
Please note that JB Education is a separate division to JB Hi-Fi retail stores. As such, JB Hi-Fi stores are unable to support these devices.
Parents should log service cases directly with the manufacturer. Contact details are available at jbeducation.com.au/support. You will need your purchase invoice and serial number of the device.
Check what warranty you have purchased, that it is still current, and your fault is covered under it. An explanation of different warranties is available on our Specifications and Purchasing page, or you may contact the IT Helpdesk with a copy of your invoice if you’d like assistance interpreting this.
If you have on-site warranty, advise the manufacturer that you purchased the device through JB Education with on-site warranty, and wish to have the device serviced at Villanova College. They will need our contact details:
IT Department
Villanova College
24 Sixth Avenue
Coorparoo QLD 4151
The IT department has multiple staff who the manufacturer may be liaising with. As such, the generic details above are best. Some manufacturers may insist on recording a personal contact name at the College. In this instance, Brandon Cragg will be this personal contact.
Please then note the case number, write this down and ask your son to bring the laptop to the IT Helpdesk with this case number, where we will store it for the repair technician.
In case you do not have on-site warranty, ask your service consultant on the phone what the shipping procedures are.
For laptops purchased elsewhere, consult your purchase documentation for warranty coverage and repair procedures. If the fault is covered by your warranty, you will often be able to obtain advice on repair by visiting the store where you purchased, or calling the manufacturer.
For out-of-warranty repairs, the College is often asked who we use for our equipment. We have service agreements in place with manufacturers to repair devices in their useful lifetime and recycle them thereafter. You may contact manufacturers for a quote on out-of-warranty repair; however, costs can often be prohibitive. Private repair shops are another option, but the College can not recommend any specific businesses.
To ensure your son has equitable and effective access to learning experiences involving technology, the College has devised Minimum Recommended Specifications for BYOD laptops.
Minimum Recommended Specifications refer to the lowest technical attributes for a laptop to be suitable for sustained, regular use at the College. Our Minimum Recommended Specifications are based on several factors, including:
Parents of new students commencing at the start of the year will receive their son’s Villanova account details and instructions on activation via email in mid-January.
Students commencing mid-year usually find it easiest to bring their device to the IT Helpdesk on their first school day for assistance with accounts and configuration.
All BYOD laptops are required to have specific applications installed prior to use at the College. These include:
Microsoft Teams (work or school) version
There is no need to purchase any software, as all required licenses are provided by the College. These software licenses can only be used once your son’s account has been activated and he has a current College username and password.
Our BYOD laptop setup guide is publicly available via this link: Click Here
*Note: If you are purchasing a new laptop do not purchase a MacBook or MacBook Pro. Since 2021, Villanova College has been instructing families to purchase Windows 10/11 laptops with touch screen and digital stylus.
Installation of anti-virus software is highly recommended.
The built-in Windows Defender is recommended at a minimum for Virus, Threat, Firewall, and Account protection.
However a third party End Point Protection product such as:
are reliable solutions for enhanced protection. These products offer family licence packages and manage all connected devices from a central dashboard and/or login profile.
Parents are advised not to engrave laptops as this may void warranty conditions. We recommend adhering a vinyl/plastic coated label to the outside of the laptop screen with your son’s full name and year level clearly visible.
It is recommended parents also clearly label STM hard cases and any peripherals (pens, USBs, mouses) in the same manner.
VNC BYOD website
Villanova College maintains a website just for students called VNC BYOD. This website is updated frequently with guides, tips, Bootcamp challenges/quizzes and downloads to help students manage their laptops.
BYOD change password instructions
Follow these instructions to change/update your College password.
BYOD reset password instructions
Follow these instructions if you cannot remember your password.
Onthehub – academic discounts on Windows OS, apps and security software
Onthehub provides discounted software for students and academic staff. Search for Villanova College, then sign in with your College credentials to access exclusive academic discounts on Windows 10 Education, Windows 11 Education, Norton 360, NordPass etc.
Villanova College is an independent Catholic School for boys under the care of the Augustinian Order. Striving for excellence in boys’ education as an Augustinian community one in mind and heart on the way towards God.
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